First Work Semester (3041) Details

Each semester you will need to fill out certain forms and complete the appropriate coursework. Below is an outline of what needs to be done during the first work semester.

The pdf forms will initially open in a pdf viewer. You need to download the forms into the latest Adobe Reader in order to fill them out. All forms can be filled out electronically, with typed signatures.

Job Status Form

Job Status Form

Job Status Form

Complete the Job Status form upon accepting a co-op position. This will allow us to designate you as a Co-op student to your department and trigger first day registration, if your department does that.

Register for the 1st Academic Course 3041

Register for the 1st Academic Course 3041

Register for the 1st Academic Course 3041 for the Semester You Start Work at your Co-op Employer

If you are registered for other courses during the same semester, drop those courses and register for the first Co-op course, 3041. See the Required Coursework Section for the specific details.

You are advised to take no more than one other course, outside of the Co-op course, during your working semester. More than one requires permission from the Co-op director.

If you were not accepted into Upper Division when you were accepted to the Co-op Program, you need to send the Co-op office an update using this form. You cannot register for 3041 until you have been accepted into Upper Division.

International Student Paperwork

International Student Paperwork

International Students: CPT Authorization Required

Follow the steps in the International Student Section regarding the extra required paperwork that needs to be completed before you can begin work. The CPT authorization is necessary to begin employment. It is very important to not delay this paperwork because it can take 2 weeks to get all of the letters and CPT forms signed and students cannot start working until CPT authorization is processed

13-Credit Exemption Form

13-Credit Exemption Form

Complete the 13-Credit Exemption form on Onestop

This form needs to be submitted to the CSE Office in 105 Lind Hall before paying tuition.

It needs to be filled out each spring and fall semester you are working. You do not need to fill it out for summer semester.

Review the Working Student Section of this Website

Review the Working Student Section of this Website

Review the Working Student Section of this Website each Semester

The Working Student portion of the website is to be considered your student handbook for the Co-op Program.

Complete the Work Assignment Plan

Complete the Work Assignment Plan

Complete the Work Assignment Plan - due 2 weeks after the start of the semester

The Work Assigment Plan is completed and signed by both the student and the supervisor at the beginning of the first working semester. The Work Plan describes the work experience envisioned for each semester of the student's time with the company. Thought should be given to provide a diverse Co-op experience over the entire time of employment.

With your employer/supervisor, decide how many semesters and which semesters you will be working as a Co-op student. Complete your Work Plan including your supervisor's approval and typed signature and email it to the Co-op Office or to the Moodle course site.The form is due two weeks after starting your first semester work term.

You cannot work only summer semesters. At least one semester must be a spring or fall semester.

Changes to the Work Assignment Plan

The Work Plan may need to be modified as the semesters progress to meet the goals of the student and the employer. If changes occur (e.g., change of work term, change of supervisor), it is necessary to resubmit the Work Plan to the Co-op Office for approval. The Co-op Director may have questions and may even want to veto a proposed change. It is in the best interest of the student, therefore, to communicate with the Co-op office early on if a change to the Work Plan is contemplated. It is the student's responsibility to initiate and follow through with the revised Work Plan.

If you want to work 3 semesters in a row, you need to email the Co-op Director to request approval. Working 3 semesters in a row is occasionally allowed but is discouraged as it can seriously disrupt a student’s academic planning.

Failure to Follow Through with the Work Plan

Failure of the student to abide by the plan outlined in the Work Plan is detrimental to the conduct of business at the Co-op employer. If the student is unable to fulfill the plan, the student must inform the employer and the Co-op Program, and renegotiate the plan. A student who fails to follow the plan outlined in the Work Plan without prior approval may result in the student being dropped from the Co-op Program.

In order to register for 4043W, the student must have a valid Work Plan in place. In other words, failure to complete the Work Assignment Plan disqualifies the student from registering for 4043W and effectively ends the student's involvement in the Co-op Program.

Update Phone and/or Address

Update Phone and/or Address

Update Your Address or Phone, if Necessary

Use this form to update your address or phone information, whenever it changes.

Students working at out-of-town locations should not forget to fill this out.

Complete the 3041 Co-op Course

Complete the 3041 Co-op Course

Complete the 3041 Co-op Course

The Co-op course is an online course with one on-campus evening workshop. The coursework consists of:

  • Initial short assignments and an on-campus workshop
  • Summary of an article in a technical journal
  • Preliminary report (carefully written draft of a descriptive report)
  • Final 8- to 11-page descriptive report

More details can be found in the syllabus.

Work Experience Survey

Work Experience Survey

Work Experience Survey - due at the end of the semester

At the end of each working assignment, a Work Experience Survey should be completed by the student and returned to the Engineering Co-op Program Office. The survey is intended to provide an opportunity for students to rate his or her employer and work experience, thereby providing information that can improve the Co-op Program.

Performance Review

Performance Review

Performance Review - due at the end of the semester

At the end of each industrial assignment, a Performance Review should be completed by the student's supervisor and returned to the Engineering Co-op Program Office. Students are strongly urged to review their rating forms, preferably in person with their supervisor. If that isn't feasible they may set up a time to review it at the Co-op office. These forms are treated confidential and will not be released without written permission from the student.

If the supervisor does not initiate a review it is up to the student to request one. The information is used to screen for potential problems, but its primary function is to maintain good communication between the employer and the Co-op student. If a supervisor submits the form without talking to the student, the student has the option to set up a time with the Co-op office to look over the completed form.

A company-specific performance review form can be submitted in lieu of the Co-op's form.